• $55,550.00 -83,010.00/year*
  • Austin , TX
  • Administrative/Clerical
  • Full-Time
  • 103 E 5th St

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Position Description

CGI Federal has an immediate need for a Project Coordinator/Executive Assistant This is an exciting full-time opportunity to work in a fast-paced team environment supporting one of the largest organizations for the US Federal Government. We take an innovative and collaborative approach to supporting our client, working in an agile environment using emerging technologies. You will be interacting with a dynamic team of people, with opportunities to learn and grow as you help deliver the overall solution to our client. The role requires a mix of administrative tasks and project coordination activities to help the management team operate more efficiently while on client site.

Your future duties and responsibilities

Be the client site point-of-contact for logistical, tactical, and administrative support (e. g., space, assets, access)

Work with hiring managers and HR to support on-boarding tasks as well as off-boarding tasks

Assist with event and meeting planning, organization and coordination to include evaluating appropriate schedules, reserving space, ordering food, and preparing materials as well as documenting meeting minutes as needed

Assist with asset distribution and tracking

Maintain internal rosters, organizational charts, and distribution lists

Maintain Calendars, coordinating multiple staff, meetings, and visitors

Perform document Q/A reviews based on a quality review check list

Track CGI Federal Project Management Office (PMO) requirements and ensure the sector is in compliance

Deliver special projects as deemed appropriate by the management team

Provide regular status updates and reports

Provide support to the full project team at meetings which could include, scheduling meetings, taking minutes, and recording actions

Support internal and external audits, as required

Liaise with internal stakeholders as well as key client contacts.

Assist the Program PMO Manager in defining, overseeing, communicating, and training of project management processes, standards and governance

Coordinate with the Program PMO Manager and project team leads to develop best-practice project processes and standards

Assure project adherence to program-level governance processes and review

Required qualifications to be successful in this role

Bachelor s degree and or equivalent work experience

At least 1 year of admin and/or PMO work experience

Project coordination experience

Excellent skill using Microsoft Office suite

Great communications skills

Highly collaborative and self-motivated

Ability maintain professionalism to the client and the CGI team

Excellent organization skills coupled with excellent interpersonal skills; ability to prioritize workload to facilitate an efficient PMO service

Excellent prioritization and coordination skills with the ability to work to multiple deadlines under pressure.

You may be required to be flexible between PMO areas in order to support workload spikes in workload

Due to the nature of this government contract, US Citizenship is required.

What you can expect from us

Build your career with us.
It is an extraordinary time to be in business. As digital transformation continues to accelerate, CGI is at the center of this change supporting our clients digital journeys and offering our professionals exciting career opportunities.
At CGI, our success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing our company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create.
Be part of building one of the largest independent technology and business services firms in the world.
Learn more about CGI at www. cgi. com.
No unsolicited agency referrals please.
CGI is an equal opportunity employer.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U. S., please email the CGI U. S. Employment Compliance mailbox at US_Employment_Compliance@cgi. com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
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All CGI offers of employment in the U. S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI s legal duty to furnish information.

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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